POPI Policy

Policy statement

The following Privacy Policy applies to the websites of LINKITSYSTEMS Investments (Pty) Ltd and its affiliates (hereafter also referred to as “LINKITSYSTEMS” or “We”). We attach great importance to protecting the privacy of our candidates and employees and other visitors of our website(s), and to transparency in this respect. This Privacy Policy describes how we, as the responsible party, gather, share, use and/or otherwise process data which relates to you or identifies you (hereafter “personal information”), all this in accordance with The Protection of Personal Information Act (POPI Act or POPIA). This Privacy Policy does not apply to third-party websites or services.

Identity of “responsible party”

LINKITSYSTEMS, having its registered office at, 272 West Ave, Centurion, Gauteng, is the responsible party who determines the purpose of and means for the processing personal information as  described in this Privacy Policy.

Personal information

We ask for personal information so that we can get in touch with you or respond to a job application. This involves data such as name and address details, telephone number, email address, gender, date of birth and Curriculum Vitae. The data which LINKITSYSTEMS gathers in the context of such (online) application procedures is used for the purpose of replying to your request, assessing your application and processing it further in the context of an actual or prospective assignment, or presenting you with offers or information about LINKITSYSTEMS’s services and other activities. If you do not provide us with this data, we may be unable to further process your job application.

To access certain content on our website, or signing up and visiting our events, in some cases we ask your to provide us personal information like your name, email address, company name or in some cases your address, interests and information that is required to be able to organise events that suit your preferences. This information is also used for profiling.

Screening

To ensure the reliability and integrity of new employees or contractors, screening is one of the steps of the intake procedure. For any questions regarding our screening procedure, you can contact the linked contact for each vacancy.

Profiling

We apply profiling to persons who have identified themselves by their email address and their IP address. The profile we build consists of personal and role-based data and web visit- and click behaviour. The personal data that we may collect from you is data that you have provided to us by answering questions in a form. The reason we apply profiling is that we want to provide you with the right message and information at the right time. We believe that through profiling we offer you the best and we are able help you with the challenges and questions that have led you to our website. If, despite our good intentions, you prefer not to apply profiling to you, please send us an email to privacy@linkitsystems.co.za with the request to stop profiling.

Retention period of your data

We will retain your data for no more than one year after you provided us with this data, or one year after the last day on which you performed work based on a registration with us. This does not apply to profiling data. We retain this for 5 years. You may request us to remove your data before the end of that period. We will notify you four weeks before your data will be anonymized in our database. At that time, we will also offer you the opportunity to leave your data on our database for longer so that we can keep acting as an intermediary for you. In that case, we will retain your personal data for an additional period of two years.

News

We will occasionally inform you about new developments, for example about future knowledge sessions, training events or seminars. Such emails always contain a link enabling you to unsubscribe.

Management reports

Periodically, we use data from the database as control information and in order to meet our client reporting obligations. This concerns reporting on quality standards. The reports are issued in anonymized format on the basis of total counts and averages.

Personal information which we share with third parties

LINKITSYSTEMS may share your personal data with the following parties:

1. Companies which are part of the same business group, such as subsidiaries;
2. Clients with which we conclude an agreement in the context of an employee or staff recruitment relationship. The transmission to and further processing of your personal data by the client is a precondition for concluding the secondment agreement with you. In this context, the client must process your personal data in accordance with the requirements arising from the POPIA.
3. Bodies or parties to which particular personal data must be disclosed pursuant a statutory provision, or to which we must disclose your personal data in order to protect the rights, property or safety of LINKITSYSTEMS or others.
4. Carefully selected third parties which we engage in some cases for the provision of our services (“operators”). Such processors may process your personal information in that context. If necessary, through agreements, LINKITSYSTEMS has made arrangements with these operators about the use and protection of your personal data.

Except in the cases listed above, we do not provide personal information to third parties.

Personal information which we receive from third parties (and have not been requested from you)

We may also receive your personal information from our contractors. If you are selected for an assignment, the contractor will provide us with your name and address details as well as your citizen service number (CSN).

Your rights

You have the right to access and the right to rectification, have the right to object to the processing and may withdraw your consent.

If you wish to correct or delete your personal information that is inaccurate, irrelevant, excessive, out of date, incomplete or misleading, you can email LINKITSYSTEMS a request to this effect via privacy@linkitsystems.co.za.

Having received your request, we will respond as soon as reasonably practicable.

In the event of an inspection request, we reserve the right to charge a fee not exceeding the statutory costs per request.

We would also like to point out that you have the right to lodge a complaint with the information regulator.

Contact – questions or complaints

If you have any questions, comments or complaints about the processing and/or protection of your personal information by LINKITSYSTEMS, you can contact us by post or email via privacy@linkitsystems.co.za or LINKITSYSTEMS Investments (Pty) Ltd, for the attention of the Information Officer, 272 West Ave, Centurion, Gauteng

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Applicable law

This Privacy Policy and all disputes arising from or relating to this Privacy Policy are governed by South African law.

Amendments

LINKITSYSTEMS reserves the right to amend this Privacy Policy without further notification in order to guarantee conformity with the applicable laws and regulations. We therefore recommend that you check this Privacy Policy regularly so as to be aware of any amendments.

PRETORIA February 2023